MinuteBox

MinuteBox offers the following features: 

Second Chair AI
Interact directly with corporate records using Second Chair AI. This feature enables users to query their entity database, access minute books, generate summaries, extract insights, and redraft documents through advanced AI-powered capabilities.

Centralized Entity Dashboard
Gain comprehensive oversight of all legal entities through a centralized dashboard. The scalable interface allows for efficient management from a few to thousands of entities. Users can filter, sort, and quickly locate key data such as shareholders, directors, and officers—all in one place.

Compliance Calendar
Track critical compliance dates across all entities with the integrated calendar. Manage timelines for annual filings, year-end dates, business registrations, PPSA filings, intellectual property renewals, officer changes, vesting schedules, and more.

Person Management
Maintain a unified record of all individuals and entities involved across your organizational structure. Automatically associate roles such as shareholders, officers, and directors, and visualize inter-entity relationships to avoid redundant data entry.

Entity Database
Leverage a robust legal entity database that tracks detailed information including jurisdictions, governance data, registrations, compliance dates, share ledgers, officer and director roles, and expiry dates. Built-in reminder functionality ensures critical deadlines are never missed.

Advanced Reporting
Generate detailed, customizable reports for deep insights into entity management. Support for complex logic and scalable reporting across thousands of entities enables effective tracking of compliance, filings, qualifications, and other regulatory needs. Export to Excel and collaborate seamlessly.

Secure Collaboration
Share minute books and entity data securely through a platform purpose-built for legal record collaboration. Users can share entire books, individual sections, or specific pages, with optional expiry controls for secure, time-limited access.

Document Viewer
Access unlimited digital minute book storage with searchable and shareable documents. Facilitate secure client access and streamline digital record distribution while reducing reliance on physical storage.

Ledgers & Registers
Maintain accurate and up-to-date ledgers and registers for entity ownership and asset tracking. Features include shareholder updates, beneficial ownership registers, and historical records, all accessible from anywhere.

Capitalization Tables
Manage corporate structures from simple to complex with intuitive cap table tools. Track share classes, issuances, transactions, options, warrants, vesting schedules, and employee share plans, with support for client collaboration.

Electronic Filings
Submit and manage electronic filings efficiently. Monitor filing status, access completed records, and ensure regulatory compliance through a centralized and secure platform.

Automated Forms
Streamline form generation using data-driven automation. Pre-filled templates reduce administrative overhead and ensure consistency across all legal documentation.

Ownership Charts
Visualize complex ownership structures through interactive and dynamic charts. Easily track entity relationships and changes over time for clearer organizational insights.

Corporate Transparency
Ensure compliance with transparency regulations using AI-powered corporate control analysis. Maintain up-to-date Significant Control Registers and visualize control structures, including board independence metrics.

Event Management
Consolidate all elements of entity transactions—tasks, documents, filings, and signatures—into a single, organized view. Monitor completion status and maintain transaction timelines efficiently.

Document Automation & Assembly
Automate legal document creation using either pre-built or custom precedents. Eliminate manual formatting and coding with an intuitive precedent builder, streamlining document workflows.

Compliance Monitoring
Track governance and legal obligations from a single interface. Receive proactive alerts for upcoming deadlines and monitor compliance status across all entities for peace of mind.

Task Management
Manage and prioritize entity-related activities with built-in task tracking. Stay on top of deadlines, reminders, and action items to ensure nothing is overlooked.

E-Signature Integration
Accelerate execution of compliance documents with secure electronic signature functionality. Includes date, time, and location stamping for enhanced verification and auditability.

Transaction Management
Efficiently oversee legal transactions, from initial drafting to final execution. Organize documentation, monitor task progress, and maintain version control within a secure digital workspace.

Workflow Automation (Wizards)
Automate recurring processes using workflow wizards. Design templates for transactions, filings, and forms to reduce errors and administrative time, enabling greater focus on client service and strategic initiatives.

Accessibility Enhancements
MinuteBox prioritizes inclusive access with features including bilingual support (English and French), dark mode for visual comfort, and display zoom options. Ongoing improvements ensure a user-friendly experience for all users.